Instruction Menu10 Ways to Improve Student Research
Copyright Basics
Student Production Deliverable Protocol
This is the "Submitting Student Art Works" page of the "Library Services for Faculty" guide.
Alternate Page for Screenreader Users
Skip to Page Navigation
Skip to Page Content

Library Services for Faculty  

Everything you need to know to make the most of the Library at Watkins
Last Updated: Aug 23, 2017 URL: Print Guide RSS Updates

Submitting Student Art Works Print Page

Submitting Student Work Is Easy.

The ARTchive is maintained in the library by library staff. However, the task of collecting and organizing submissions is ongoing and is the responsibility of faculty and students.  At the end of every semester, faculty will submit (or direct their students to submit) digital copies of selected works from each class to the ARTchive. Work without proper documentation from any program will be rejected and returned to the faculty member.

Faculty should encourage students to document their work for their personal portfolios.  An important part of building a digital portfolio is creating consistent, meaningful file names to identify when a work was created, for what class and professor, and, of course, their own name.

 Use the online submission form to submit digital files of works. One form is required for each student submitting up to 5 pieces.

 Email Robin Foster ( for help with submissions.



    Standards For Documenting And Submitting

    When submitting student work, please keep the following criteria in mind: 

    • Shoot digital
    • Shoot well
    • Crop image in to where we see nothing but the art object if 2-D. Please use a solid background or drop cloth if art object is 3-D
    • Submit online documentation form for each student, identifying each image, up to five . The form will be used to identify the file and enable searching in the future
    • Approx file size: 8 inch on the longest side, 300dpi  While a number of formats can be accepted for digitalworks, photographs and photographs of works should be .tiff files

     Image Submission Limit

    Images should be portfolio quality and represent the best work from the class as chosen by the instructor.

    Currently we ask faculty members to select a maximum of 5 examples of work per class.

     File Names

    Follow the simple file naming standard example provided above the field on the submission form consisting of semester, year, class abbreviation and number, first five letters of teacher name, underscore ( _ ), student’s last name followed by first initial, and image number (01-05) e.g. FA2012PHO1Paris_SmithJ01.tiff.

     For help or more information please email Robin Foster ( or call at 277-7427. Thank You!!!


      ARTchive Submission Form

      Go to the ARTchive Submission Form to submit up to five works for a student.  Photographs, photographs of works and other small digital files can be uploaded directly with the form. Video or other large files may need to be submitted on DVD after completing the Submission Form.


      Loading  Loading...